Why do I only find out from the annual accounts which country really makes a profit?

And will I see it coming when my account dips below zero?

Finance lays out your result by country, down to EBITDA and net profit, with shared costs split by a key you choose. The actual costs come from Exact Online.

Book a call From €795 a month

Made for

Profit by country down to net profit
Exact stays your accounting system
From 12 November
Custom, from €795/mo · start with a 14-day trial

Brands that work with us

Try it

Know what each country really earns.

Plus a weekly cash forecast, with your lowest point and the first week below zero. That means you see per country whether growth turns a profit, and you see a tight week coming instead of on your bank statement.

By country from revenue to net profit, and your cash week by week. The costs come from Exact Online, and Optivate posts nothing into it.

By country down to EBITDA and net profit
Actual costs from Exact, nothing posted
Your lowest point and first week below zero

FinanceExample

Country	EBITDA	Net profit
Netherlands	€182,400	€131,900
Germany	€96,300	€64,100
Belgium	€41,800	€27,500
France	− €6,200	− €9,800

This year, after all costs. Shared costs split by your own key.

Costs read from Exact Online · nothing is posted

Try it: switch between profit by country and your cash forecast. Example data, not a client's.

What it delivers

More profit, without extra hires.

Every answer comes down to more margin, or growing without extra hires. This is what Finance does on both sides.

More profit

Your result by country down to EBITDA and net profit, not just the margin. So you see whether a market still makes money after staff, software and other fixed costs, and where your growth really pays off.
Shared costs, such as your team and your software, are split across countries by a key. So every country carries its share, and no country looks better than it is.
The weekly cash forecast shows your lowest point and the first week below zero, with VAT payments, open purchase orders from Prediko and open invoices in it. So you plan a big purchase for a moment your cash can carry it, with less needless interest on your credit line.

No extra hires, lower costs

Nobody builds a spreadsheet with profit by country every month anymore. The numbers are there, with the actual costs from Exact.
Your costs sit in one place: fixed, one-off, variable and loans. You map your ledger accounts once.
Your accountant keeps working in Exact. Optivate only reads and posts nothing, so nothing changes in your books.

Replaces: the monthly spreadsheet with profit by country and the separate cash flow plan.

What's in it

Every feature, and what it earns you.

Coming soon

What's coming soon and fits your brand, we switch on for you by agreement as soon as it goes live.

Profit and lossFrom 12 November
Profit by country and by cost item: revenue, returns, purchasing, shipping, payment fees and marketing, down to EBITDA and net profit. Shared costs, such as your team and your software, are split by a key. So you see whether a market still makes money after all costs, and where growth really pays off.
Fixed costsFrom 12 November
Planning costs and putting them next to your accounting: fixed, one-off and variable costs, such as staff, rent, software and loans. The actual costs come from Exact Online, per ledger account; Moneybird, Twinfield or Xero we connect on request. Your accounting stays the source of truth: Optivate posts nothing into it.
Cash flow forecastFrom 12 November
Bank balance, open invoices and VAT worked out ahead, week by week, with your lowest point and the first week below zero. Your costs, loans and open purchase orders from Prediko are in it, and you get a warning when a shortfall is coming. You enter your opening balance yourself. So you plan purchasing around what your credit line can carry, with fewer surprises and less needless interest.
Sales booked in Exact automatically
Orders, returns, VAT by country and the payouts from Shopify Payments, PayPal, Klarna and Airwallex are booked correctly every day and matched with your bank. Your accountant checks instead of retyping, which cuts your bookkeeping costs every month.
Payment and currency costs by method
What you really pay Visa, Mastercard, PayPal, Klarna and your payment provider, by country, plus what currency conversion costs you compared with a route such as Airwallex. So you can negotiate with hard numbers. Example: a 0.2% lower rate on €30 million revenue is €60,000 a year.
Software costs in view
Paying for more than you use? For example Klaviyo profiles you never email but still pay for. Optivate shows where a smaller plan will do, which cuts your costs every month.

How it works

Optivate prepares. You approve.

01
Connected to your tools
As standard Exact Online for your actual costs, bank balances and open invoices, and Prediko for your open purchase orders. Working with Moneybird, Twinfield or Xero? Choose your own supplier, we build that connection. During setup we map your ledger accounts to your cost types.
02
Every week ahead
Your costs, VAT payments and open purchase orders go into the cash forecast. You enter your opening balance once yourself.
03
You decide
You see which country lags and where cash gets tight, and decide what to do yourself. Optivate posts nothing into Exact.

Price

Custom, from €795 a month.

One fixed monthly price, with Optivate OS included. For comparison: one employee for this work costs ~€5,500 a month all-in.

Request a proposal What sets your price

Your price depends on the building blocks you choose, your catalog, your markets and what we connect to your own tools.

A tailored proposal within one working day
A 14-day trial: stop, and you pay nothing
Guided onboarding, live within a week
AI costs included, no setup fee

Excluding VAT. After the trial 12 months, then cancel monthly.

Common questions

What you probably want to know.

All questions

Does it replace my accounting?

No. Exact Online stays your accounting system. Optivate reads your costs, bank balances and open invoices from Exact and posts nothing into it.

Does Optivate book my sales in Exact?

Not yet. It's on the roadmap. For now Finance only reads from Exact.

Which accounting packages?

Exact Online is connected as standard. Working with Moneybird, Twinfield or Xero? Choose your own supplier: we build that connection, and tell you up front what it costs and when it's ready.

How is the cash forecast made?

Week by week, from your costs, VAT payments, open purchase orders from Prediko, and the bank balances and open invoices from Exact. You enter your opening balance yourself. You see your lowest point and the first week you go below zero.

How is this different from profit in Optivate OS?

Optivate OS shows your revenue, margin and ad spend by channel, product and country every morning. Finance goes on per country to EBITDA and net profit, with your fixed costs, loans and shared costs included, and looks weeks ahead with your cash.

The platform

The rest of the platform.

All products

Finally

In 30 minutes, you'll know if it's a fit.

First a conversation: we talk through how you run your operation today, look at where you can save time and get more return, and show you in a demo how Optivate does that. Then a tailored proposal and a 14-day trial. Free, and if it's not a fit, we'll say so.

Book a call Request a proposal Or take the ROI scan first, ~5 min

Leave your details. Enrico gets in touch within one working day. In the call you meet Yannick, who builds Optivate. Or send a message