And why do I have to hire again just because we're growing?
Optivate OS has your Shopify store's numbers ready every morning: revenue, margin and ad spend, by channel, product and country, with a daily briefing on what stands out.
And it shows which products cost you money, returns included, with the action to take. That means your budget goes to what makes a profit, and nobody spends hours on reports anymore.
The foundation under every building block. Your profit by channel and country every morning, so budget goes to what earns. And nobody builds reports anymore.
Profit by channel and country, after ad spend
A daily briefing every morning
AI analysis with actions for your worklist
Optivate OSExample
Net revenue rose 6.1% to €2,846,300.
Ad spend fell 4% with the same number of orders.
3 products run out within the lead time.
Written by Optivate AI, every morning.
Country
Net revenue
Margin
Share
Netherlands
€1,264,000
23.5%
Germany
€802,500
28.9%
Belgium
€456,300
29.5%
France
€323,500
32.7%
After cost of goods, returns, ads, shipping and payment fees.
LT 01 Essence NubuckRuns smallLess satisfied
Reviews · 128Tone: mostly positive
Comfort +Colour +Fit −
In short
Sells well in NL and DK; size 43 is running out. Customers advise a size up.
Reorder · Product text · Size & fit
SEO · from Search Console · What you can do3 pages are almost in the top 3+€1,900 a month, estimated
Analytics · from GA4 · What stands outOut of stock, still visited: 1 productWithout bot traffic, by channel and country
Describe your report
Every Monday revenue, margin and ads by country for last week, to the team.
Weekly management reportMonday 09:00 · emailed to 3 recipientsRevenue by countryMarginAds
Built by AI from your description.
AI analysis · proposed actionReorder the 3 products that run out within the lead time
Try it: switch between briefing, profit, product knowledge, channels and reports. Example data, not a client's.
What it delivers
More profit, without extra hires.
Every answer comes down to more margin, or growing without extra hires. This is what Optivate OS does on both sides.
More profit
By country you see real revenue, ad spend, cost per new customer, margin and profit. Then you decide: continue, optimise or scale, on your real results rather than what Meta reports.
Products that cost you money are at the top, returns included. At ETQ, a loafer with 40% returns: the colour looked different than expected. After colour-accurate photos and more detail shots, it's now 25%. Fewer returns is margin straight away, and a better customer experience.
You see what happened in past peaks. At ETQ, besides Black Friday, also 24 and 26 October: what you did then, what sold and in which countries. You take that into your next campaign.
SEO from Search Console shows which pages are almost in the top 3 or slipping, with the revenue that could bring. And a sold-out product that still gets visits lands on your worklist: reorder it, or stop the ads on it.
No extra hires, lower costs
Nobody builds reports by hand anymore. The numbers are already there, and you stop paying for those hours.
Want to know why something changed? Start an AI analysis. It proposes actions you put on your worklist. And a report you describe in plain words: AI builds it and emails it to whoever you choose. No analyst or agency needed for that.
What needs attention sits on one worklist, and what the modules prepare only goes live after your approval. Your team works through it and approves instead of doing it all, so you grow without the next hire at about €5,500 a month.
What's in it
Every feature, and what it earns you.
Live now
Daily action points
What to do today, from every building block you use. What costs or earns the most is at the top, with a button to the place where you fix it. A task disappears once it's solved, and you can snooze it. Your team works through one worklist, instead of hunting for everything themselves.
Dashboard and daily summaryNew
Your daily numbers, with a few points every morning on what happened yesterday and this month: the daily briefing, written by Optivate AI. You choose and arrange the blocks on your home screen yourself. Want to know something? Start an AI analysis: everything in depth, with proposed actions you mark done or put on your worklist. So you correct course the same day, without a morning tour of five dashboards.
Results and targets by country
Revenue, margin and marketing costs by country, with traffic lights against your targets, such as cost per new customer and marketing return. The numbers come from your own ad accounts and Google Analytics, not from what Meta reports. You set your annual targets by channel and market too, and see whether you're on track. So your budget goes to the markets that really make a profit, not the ones with the most revenue.
Product performance
Which products need action, your range and the profit per product, with sales, margin and returns over the period you choose. At ETQ, a loafer with 40% returns, because the colour looked different, got the advice: colour-accurate photos and more detail shots. Now it's 25%. Fewer returns means more margin straight away.
Customer analysis
Repeat purchases, customer value and customer segments, sent to Klaviyo as a list in one click. By cohort you see which customers come back, which product they start with, where they come from and when a new customer pays back. Customer value forecasts what a customer brings in over 24 months. So you know what you can spend on a new customer.
Product knowledgeNew
Every attribute of a product on one card: from your store, from the product category in Shopify and filled in by AI, and what you enter yourself always wins. Next to it sales, returns, margin, stock, price history, marketing, reviews, visits and Google, by country and by size or colour. Tiles such as ‘Runs small’ or ‘Less satisfied’ show what's going on, with a link to the action, such as reordering or the product copy. Updated every night.
Reviews
What customers say about each product: the tone and the topics that keep coming back, and how often. As standard we read the reviews your review app keeps in Shopify, such as Judge.me, updated twice a week. Working with a separate platform such as Kiyoh or Trustpilot? We build that connection. So you know what to improve on a product or its product page.
Reports
A fixed overview of what happened, by day, week or month, emailed to whoever you want. Build it from blocks, pick a template such as a daily overview at 09:00 or the weekly management report, or describe in plain language what you want to see, and AI sets up the report. Nobody builds the same report by hand every month anymore.
Channels: Shopify, Google Ads, Meta Ads, Klaviyo, SEO and AnalyticsNew
Shopify is the base: orders, products, prices and stock. Google Ads and Meta Ads: spend and results by campaign, and where to scale up or stop. Klaviyo: revenue from email and SMS, by flow and campaign. SEO from Search Console: findability by page and keyword, with opportunities such as pages almost in the top 3. Analytics from GA4: visits, landing pages and conversion, without bot traffic. And a sold-out product that still gets visits lands on your action points.
Users and permissions, with two-factor sign-in
A role for each colleague: admin, editor or viewer. Everyone only sees the tasks they can solve with their permissions. With two-factor sign-in and a log of who did what. So you give your team access, without everyone being able to change everything.
Coming soon
What's coming soon and fits your brand, we switch on for you by agreement as soon as it goes live.
Ask the assistant
Ask a question about your products and numbers in plain language, and get an answer from your own data. So a one-off question doesn't need an analyst or agency.
How it works
Optivate prepares. You approve.
01
Connected to your tools
As standard Shopify, Meta Ads, Google Ads, Klaviyo, Search Console, Google Analytics and the reviews from your review app in Shopify. Working with other systems? Choose your own supplier, we build that connection. During setup we check your historical numbers against the source.
02
Updated overnight
Every night yesterday's numbers come in. In the morning the daily briefing is ready, with what stands out.
03
You approve
What needs attention sits on your worklist. What the modules prepare doesn't go live without your approval.
In practice
It runs every night, at our own brands.
Optivate OS runs every night at ETQ Amsterdam and TOV Essentials, our own brands: together €35 million online, annual run rate 2026, with 6 FTE.
Every morning we see per country and per channel where we make money and where we don't: what's left after ads, purchase costs, shipping and returns. So we make better budget decisions.
And a loafer that came back 4 out of 10 times now comes back 1 in 4.
Optivate OS is the base we set up for every brand, and on it we add the building blocks you need. Which ones, we agree in your proposal. OS then comes with it at no extra cost.
Do the numbers match my own systems?
We check that during setup: your historical numbers against the source, before you rely on them. The costs you include, such as purchase price, shipping, returns and payment fees, you set yourself.
What does Optivate OS deliver, in euros?
Two things. Ad budget that now goes to a channel or country with little left after costs shows up the next morning, and you move it to what does earn. And the hours someone now spends on reports disappear. We'll work out what that means for you in the demo.
Does it replace my accounting?
No. It reads your numbers from Shopify and your ad accounts and puts them side by side. With the Finance module, your costs from Exact Online come in too, read-only. Your accounting stays where it is.
Can I ask an AI assistant questions?
Soon. We're testing the assistant for questions in plain language now. What's there already: the daily briefing every morning, and the AI analysis, which you start whenever you want and which proposes actions for your worklist.
Can I email reports to my team?
Yes. Pick a template, such as a daily summary at 09:00 or the weekly management report, or describe what you want and AI builds the report. It's emailed to whoever you choose, at the time you set.
First a conversation: we talk through how you run your operation today, look at where you can save time and get more return, and show you in a demo how Optivate does that. Then a tailored proposal and a 14-day trial. Free, and if it's not a fit, we'll say so.